15.3.1.100 Recording of Leases and Mortgages
(a) As used in this Section:
(1) "Bureau of Indian Affairs Regional Land, Titles, and Records Office" means that office or any successor agency, office, or instrumentality of the United States performing substantially the same function.
(2) "Pueblo de San Ildefonso Realty Office" means that office or any successor agency, office, or instrumentality of the Pueblo performing substantially the same function.
(3) "Pueblo de San Ildefonso Realty Officer" means that officer or any successor officer, agent, or employee of the Pueblo performing substantially the same duties and functions.
(b) The appropriate offices for recording Leases and Mortgages are the Pueblo de San Ildefonso Realty Office and the Bureau of Indian Affairs Regional Land, Titles, and Records Office. The Pueblo recognizes that a Lender may additionally require that Leases and Mortgages be recorded in a state and/or county land records office, however, such recording is for notice and convenience purposes only and is not I intended nor shall be deemed to grant jurisdiction over the Lease, Mortgage, or underlying property to the state or county.
(c) The process for recording documents at the Pueblo de San Ildefonso Realty Office is as follows:
(1) The Pueblo de San Ildefonso Realty Officer shall endorse upon any Lease and/or Mortgage or other security instrument received for recording the following:
(A) The date and time of receipt of the Lease and/or Mortgage or other security instrument;
(B) The filing number, to be assigned by the Pueblo de San Ildefonso Realty Officer, which shall be a unique number for each Lease and/or Mortgage or other security instrument received; and
(C) The name of the Pueblo de San Ildefonso Realty Officer receiving the Lease and/or Mortgage or other security instrument.
(2) Upon completion of the above endorsements, the Pueblo de San Ildefonso Realty Officer shall make true and correct copies of the Lease and/or Mortgage or other security instrument and shall certify each copy in substantially the following format:
PUEBLO DE SAN ILDEFONSO ) ss.
I certify that this is a true and correct copy of a document received for recording this date.
Given under my hand and seal this day of , 20 .
(SEAL) ______________________________
Signature
______________________________
Title
(3) The Pueblo de San Ildefonso Realty Officer shall maintain such copies in the records of the recording system and shall return the original Lease and/or Mortgage or other security instrument to the person or entity that presented the same for recording.
(4) The Pueblo de San Ildefonso Realty Officer shall also maintain a log of each Lease and/or Mortgage or other security instrument recorded in which log shall be entered the following:
(A) The name(s) of the Borrower(s) of each Mortgage or Lessor of each Lease and/or Mortgage, identified as such;
(B) The name(s) of the Lender(s) of each Mortgage or Lessee of each Lease, identified as such;
(C) The name(s) of the parties and their designation in any other security instrument;
(D) The date and time of receipt;
(E) The filing number assigned by the Pueblo de San Ildefonso Realty Officer; and
(F) The name of the Pueblo de San Ildefonso Realty Officer receiving any Lease, Mortgage, or other security instrument.
(5) Certified copies of Leases, Mortgages, and other documents and the log maintained by the Pueblo de San Ildefonso Realty Officer shall be made available for public inspection and copying. The Pueblo de San Ildefonso Realty Office is hereby authorized to impose reasonable fees on the copying and printing of records.
