6.4.2.040 Findings

(a) The Council finds that:

(1) Section 5(a)(ii)(A) of the Agreement requires the Pueblo to enact an Annual Budget which includes all projected revenues and expenditures; and,

(2) Section 5(a)(ii)(C) of the Agreement requires that "no expenditure shall be made unless included in an approved budget"; and,

(3) Section 5(a)(ii)(A) of the Agreement requires that "Budget modifications by the Council shall be permitted no more than twice a year"; and,

(4) Section 5(a)(ii)(A) of the Agreement also states "provided, that budget modifications by the Council to obtain new grants, appropriate matching funds for new grants, or to expend new grant funds may be done at any time"; and,

(5) The budget modification process for newly acquired grants, new matching funds, and or new funds needs to be refined to ensure all budget modifications are properly tracked and implemented according to Section 5(a)(ii)(A) of the Agreement; and,

(6) One component of the budget modification process will be to categorize all projected revenues included in the Pueblo's annual budget are considered as "approved" funding and that the annual budget can only be modified twice a year per the Agreement; and,

(7) A second component of the budget modification process will be to categorize all newly acquired grants, appropriation of matching funds for new grants, and/or new funds that are considered "new" funding; and,

(8) The annual budget may be modified at any time to include "new" funding, and that such a modification will not count toward the two budget modifications authorized per the Agreement; and,

(9) The "Approved Funding Modification" designation for the two modifications allowed for all approved budgets and expenditures under the Annual Budget will be identified as "AFM-1 or "AFM-2"; and,

(10) The "New Funding Modification" designation for all new grants, new matching funds, and/or new funds acquired by the Pueblo will be identified as "NF-1", "NF-2", and so on; and,

(11) No expenditure will be made unless included in an approved budget and/or modified budget as approved by the Council.