Resolution No. SI-R17-034: The Accounting Policies & Procedures Manual Act of 2017
WHEREAS, the Pueblo de San Ildefonso ("Pueblo") is a sovereign and self-governing Tribe, recognized as such by the United States of America, with the authority to govern its people, lands and other resources; and
WHEREAS, the Pueblo de San Ildefonso Accounting Policies and Procedures Manual has been developed to set out the accounting policies and procedures that will ensure that the Pueblo's books are prepared to conform to sound accounting principles and practices in accordance with Federal and State regulations and Grant requirements; and
WHEREAS, by approving and adopting the proposed Accounting Policies & Procedures Manual, all employees and agents of the Pueblo are expected to uphold the policies and procedures as established and documented therein; and
WHEREAS, the Council has determined that it is in the best interest of the Pueblo to have an established Accounting Policies & Procedures Manual to document and demonstrate the commitment to timely, compliant and accurate financial management and reporting; and
WHEREAS, the Manual is the responsibility of the Pueblo's Controller and must be approved by Council when amendments are made.
NOW THEREFORE BE IT RESOLVED, that the Council hereby enacts the attached law entitled, "THE ACCOUNTING POLICIES & PROCEDURES MANUAL ACT OF 2017."
BE IT FINALLY RESOLVED, that the Pueblo de San Ildefonso Council hereby approves and adopts this resolution in accordance with the requirements of the Agreement, according to Council procedures, and authorizes and directs the Governor, or his designee, to take such actions as deemed necessary to carry out the intent of this resolution.
CERTIFICATION
The foregoing resolution was duly voted upon by the Council on October 31, 2017, at a meeting with a vote of 7 in favor, 0 opposed, 1 abstaining and 2 absent (Governor presiding and not voting) pursuant to the authority vested in the Council by the Agreement of the Pueblo de San Ildefonso.
Irene Tse-Pe, Council Secretary
COUNCIL REPRESENTATIVE SPONSOR(S): Council Representative Irene Tse-Pe
| COUNCIL REPRESENTATIVE | YES | NO | ABSTAIN | ABSENT |
|---|---|---|---|---|
| Glenda Fred-Weahkee | X | |||
| Terrence K. Garcia | X | |||
| Thomas Gonzales | X | |||
| Darryl Martinez | X | |||
| M. Wayne Martinez | X | |||
| Perry Martinez | X | |||
| Tim Martinez | X | |||
| Christopher Moquino | X | |||
| Donald Pena | X | |||
| Irene Tse-Pe | X |
DELIVERY OF THE RESOLUTION TO THE GOVERNOR:
Resolution No. SI-R17-034 was presented to the Governor of the Pueblo de San Ildefonso on the 31st day of October, 2017, pursuant to the Governing document of the Pueblo de San Ildefonso ("Agreement"), GOVERNOR, Sec. 4(c), and will become effective after signature by the Governor or veto override by the Council.
Irene Tse-Pe, Council Secretary
{ } APPROVED
{ } VETO - RETURNED TO COUNCIL WITH EXPLANATION:
On this __________ day of ________________________, 2017.
James R. Mountain, Governor
Presented by the Governor to the Council on the ____ day of ____________, 2017.
Override of Governor's veto:
{ } YES
{ } NO
| COUNCIL REPRESENTATIVE | YES | NO | ABSTAIN | ABSENT |
|---|---|---|---|---|
| Glenda Fred-Weahkee | ||||
| Terrence K. Garcia | ||||
| Thomas Gonzales | ||||
| Darryl Martinez | ||||
| M. Wayne Martinez | ||||
| Perry Martinez | ||||
| Tim Martinez | ||||
| Christopher Moquino | ||||
| Donald Pena | ||||
| Irene Tse-Pe |
CERTIFICATION
The foregoing resolution was duly voted upon by the Council on _________________, 2017, at a meeting with a vote of ______ in favor, _____ opposed, _____ abstaining and _____ absent (Governor presiding and not voting) pursuant to the authority vested in the Council by the Agreement of the Pueblo de San Ildefonso.
Irene Tse-Pe, Council Secretary
THE ACCOUNTING POLICIES & PROCEDURES MANUAL ACT OF 2017
Section 1.1. Short Title
This enactment shall be known as, "THE ACCOUNTING POLICIES & PROCEDURES MANUAL ACT OF 2017 ("Act")."
Section 1.2. Purpose
The purpose of this Act is to authorize the Governor, in consultation with the Controller, to implement the Accounting Policies & Procedures Manual.
Section 1.3. Findings
The Council hereby finds and declares that:
(a) The Pueblo has operated its government in a fiscally prudent manner and has, over the years, developed a sophisticated automated financial management system.
(b) The Pueblo must ensure that its books of account are prepared to conform to sound accounting principles and practices.
(c) The Council and Governor require accurate and timely financial reports on a monthly basis to ensure sound financial management and to satisfy their fiduciary responsibilities.
(d) The on-going financial well-being of the Pueblo requires accountable use of funds and other resources in accordance with Federal and State regulations and Grant requirements.
(e) All Pueblo employees and agents have a role to play in the implementation and maintenance of sound financial management practices.
Section 1.4. Authorization to Implement the Accounting Policies and Procedures Manual
(a) The Council hereby authorizes and directs the Governor, based on the recommendation of the Controller, to implement the Manual as approved.
(b) Implementation is to be supported by formal training for all affected Pueblo employees, and by periodic review and modification as necessary.
